Scientific Conference Operations Platform
Collect abstracts, run the review, build the programme, register the participants and send the invoices — in one system, without moving data between five tools and a spreadsheet. Built for scientific societies and congress offices in Germany and the EU, at a price you can look up before you call us.
Complete
Submission, review, programme, registration, payment and invoicing are one system on one database — which is why an accepted abstract can change what its presenter pays, with no export in the middle.
See the full feature mapCredible
AWS eu-central-1, participant data processed in the EU, every subprocessor named, and the data-processing agreement on request. Written for German research institutions and their procurement.
Transparent
Every package and plan price is on this site. The published list and the list we bill from are compared value by value by an automated test that runs on every change we push.
Open the pricing calculatorTwo ways to start
For your next conference
One-time price for a single conference, runtime until 3 months after your event. Price is driven by functional complexity and expected event size.
See Event Package pricingFor recurring events
Monthly platform fee plus per-event execution for organisations with recurring events. Foundation, Growth, or Enterprise plan with fair-use limits and extensions.
See SaaS Partnership pricing
Organizer event dashboard
Live overview of registrations, submissions, and event status.
Participant workspace
Personal hub for registration, submissions, and invoices.
Public event page
Branded landing page with program, abstracts, and registration.
Review coordination
Coverage, reviewer load, and overdue reviews across every abstract.
Invoices and settlement
Invoice documents with status, payment method, and due dates.
Why one system
Three things a congress office needs every year that no combination of separate tools can do — because they need the review, the registration and the invoice to be the same system.
Write the rule once: when an abstract reaches the status you choose, its presenter — or the first author, or every author — is granted a reduced fee, a free ticket, or the speakers’ dinner. Withdraw one of two accepted abstracts and the right stays; withdraw the last and it goes. Nobody exports a list, and nobody edits a registration by hand.
Abstract acceptedSpeaker entitlement grantedReduced fee at checkout
Open an editing window, decide which abstracts each chair may draw from, and let them place their own talks and running order. Where you allocate abstracts per session, two chairs can never schedule the same one. It replaces the programme spreadsheet that goes round forty people by email.
Abstracts allocatedChair sets the running orderProgramme published
Duplicate a finished event with its modules, options, disclaimers, flags, cancellation policies, badge templates, sessions and public site — every date moved by the same offset into the new cycle. Last year’s participants, abstracts and invoices stay where they belong: in last year’s event.
This year’s congressCopy, dates shiftedNext year, ready to open
Configure event modules, timelines, policies, and operational roles through structured workflows.
Collect abstracts, orchestrate reviewer assignments, and run transparent decision workflows.
Support registration, profile updates, options, and invoice context in one participant workspace.
Handle invoices, transactions, reminders, overdue handling, refunds, and cancellation policies.
Send targeted notifications with recipient preview before dispatch to reduce communication risk.
Use role-scoped access, passkey-capable login, tenant OIDC options, and operational event visibility for audit-ready delivery.
Publish event pages, schedules, and searchable abstracts with static export and retry-aware delivery.
Choose local registration, optional SSO, required tenant SSO, or invite-only entry depending on event policy.
Registration-only events, scientific meetings, congresses, and advanced congresses need different workflow depth. vCongress models that explicitly instead of reducing every event to attendee volume.
Tenant admins see plan and usage context, while catalog changes, commercial overrides, and invoice-trigger settings remain controlled by SciSerTec platform admins.
Start with a one-off Event Package or run recurring conferences through SaaS. The product model stays clear while operations, security, and participant payments remain in one platform.
Commercial Model
vCongress combines SaaS subscription, event execution packages, and reusable custom extensions. You get predictable platform costs and clear scope for advanced requirements.
Event Packages start at €1,490 one-time for a single registration event. Recurring organizers use SaaS from €290/month plus reduced event execution from €290/event; Starter Pilot is available as a low-risk validation path.
Transparent model, no hourly scope drift
No isolated customer forks: extensions are delivered as reusable platform modules with optional maintenance and co-development options.
Explore pricing and packages
»The conference with vCongress was a great success and the participant and abstract numbers satisfied and outperformed our expectations.«
German Stem Cell Network, MDC Berlin
»Your system is very intuitive and easy to use.«
BREATH, German Center for Lung Research
»We will be happy to perform the next meeting with you again!«
Excellence Cluster REBIRTH
Yes. vCongress includes organizer workflows (event setup, submissions, finance, notifications) and participant-facing journeys (registration, profile, submissions, invoice/payment context).
Yes. vCongress supports abstract intake, review configuration, and decision-related process steps.
Yes. vCongress supports public event presentation with calendar-oriented visibility and modular custom web presentation options, so organizer teams can align event communication with their brand and structure.
Yes. Recurring events can reuse core configurations, workflows, and communication structures, then be adjusted per cycle instead of rebuilt from zero.
Yes. Integrations are delivered through reusable extension packages, with scope based on system complexity and required data synchronization.
Yes. Tenant-scoped OIDC/SSO can be configured for Enterprise or custom identity projects, including Microsoft Entra ID and Keycloak-compatible providers. SAML is handled as a separate enterprise integration scope.
Pricing combines SaaS subscription, event execution, and optional extension packages. Visit Pricing for the full structure.
